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Recordkeeping is important, but can be quite hard to do correctly and in an organized fashion. If you're looking for a quick and easy way to organize and protect your important documents, consider adding a receipt scanner to your home or business office. These handy devices can scan and digitize documents for easier storage and sharing. Keeping track of all your files has never been easier!
If you're looking for the best receipt scanners to buy in 2019, look no further than Top10.today! We're reviewing three top products for your convenience. We also have an easy-to-follow buying guide below our reviews, so you can make a purchasing decision with confidence.
If you're looking for something that can just about do it all, check out the Fujitsu ScanSnap Duplex Desk Scanner. Loading documents into this machine is easy with double-sided scanning. Once items are scanned, you'll have easy-to-use, searchable multi-page PDFs that you can save to a desktop, smartphone, tablet, or even cloud services. The best part? You won't even have to adjust these documents much once they're digitized. This desk scanner is designed with intelligent-scanning technology. It can automatically detect color, rotate upside-down pages, and remove blank sheets.
The biggest potential downside to this machine is that it isn't cheap. The model shown on our list currently goes for $419.99 on Amazon. However, the price tag definitely reflects the high quality of this machine. If you're looking for something that can handle lots of work and will stay in a single location, this might be the office solution for you. With everything this Fujitsu device has to offer, we give it a 9.7 rating.
If you're an on-the-go type of person, the Doxie Go Wi-Fi Scanner could be just what you need. This bad boy can scan even full-color pages and turn them into searchable PDFs. This machine is lightweight, has a rechargeable battery, and can connect to various apps, cloud services, and Wi-Fi; it's the portable solution for busy people. The biggest downside to this device is that it doesn't have double-sided scanning capabilities.
The option shown on our list goes for $198.00 on Amazon. While this doesn't make it the cheapest option on our list, this price tag is still quite reasonable for what this machine offers. If you want a portable, high-quality machine—and you're fine with flipping documents yourself—this could be a great addition to your office space. It's no wonder it earns an impressive 9.6 rating from us!
Need something small and portable but don't want to hurt your wallet? Look no further than the Brother DS-620. You can buy it on Amazon for only $79.99. It weighs less than one pound, so it's easy to pack into a briefcase or purse so you can take your work with you at all times. It's also compatible with Windows, Mac, and Linux operating systems, so it should be perfectly compatible with most people's existing systems.
This machine is great for those looking for something cheap and portable; however, it also comes with a few limitations. For one, there's no two-sided scanning, so you'll have to flip documents over yourself. Furthermore, the included bundle's drivers and utilities on the CD-ROM and DVD-ROM for Windows 8 are not compatible with Windows 10. You'll have to manually upgrade the device yourself. This machine also cannot perform Wi-Fi transfers to either iOS or Android smartphones. If you don't mind doing a few extra tasks manually, then these limitation likely won't hinder your productivity.
Now that you’ve seen our top product reviews, head on down to our buying guide so you’ll know the ins and outs of buying the best receipt scanner for your needs.
Good recordkeeping is an essential part of running any business. After all, you'll have to accurately track your finances and budget. However, storing paper receipts and documents can be frustratingly slow and highly disorganized. That is precisely why many businesses opt for receipt scanners that provide high-quality scans of their documents. So, why not ditch storing hundreds of tiny pieces of papers, and upgrade to a digital format that you can easily access at any time?
You can do far more than just scan receipts with one of these machines. Just what makes a high-quality receipt scanner so much better than traditional recordkeeping?
You'll no longer have to worry about illegible or hard-to-read receipts; most devices will allow you to easily zoom in and out to read specific details much easier.
Manually filing receipts is a time-consuming process. Receipt scanning, by contrast, is a much quicker process.
It's much more efficient to save an image and drop it in a folder than to manually label a receipt, fuss with an overstuffed filing cabinet, and find it again when someone requests it months or even years later. You'll also never have to worry about losing a receipt again, especially if the receipts are kept in cloud services like Dropbox or Google Drive.
With one of these machines, you can quickly look at you budget and/or spending.
A receipt scanner can offer superior protection and privacy with proper back ups. They are also effective at preventing sensitive information. Also, digital copies are immune to natural disasters like fires or floods.
Many people have found themselves in situations where they lost an important client or colleague's business card and, by extension, their contact information. Don't let this happen to you. With a receipt scanner, this issue is a thing of the past as you store business cards digitally. Another benefit of scanning business cards is that you can quickly edit an image with new contact information if someone changes their phone number or email address. Keeping contacts up to date has never been easier.
Yes, a desktop scanner allows you to scan receipts. However, you can also scan any number of important documents with one of these devices. These items could range from tax returns to employment agreements. Some of the documents you could start storing digitally include:
Those are just some examples though, as you can digitally store any document with ease if you choose to use a receipt scanner.
A receipt scanner can find many surprising uses around the office, and we're here to guide you through each of them! Some of these great functions include:
With a receipt scanner, you'll no longer have to dread expense reports that cause you to drag out tons of documents from various locations. Digital storage allows you to track your expenses more quickly and with great accuracy. Some receipt scanners will even come with software that will create your expense reports for you! Overall, these devices can make tracking every expense and drafting accurate reports much easier. If you dread expense reports, this machine could be just the solution for you.
Digitally stored receipts and documents are much easier to access and edit when compared to a filing cabinet. After all, a paper receipt stored traditionally may be buried under layers of other documents. Finding a specific document could take ages. That would not be the case with digital storage, which allows you to access documents almost instantly.
Digitization of documents also allows you to add comments and make other tweaks without accidentally writing over vital information on the original document. Text and/or information added with a computer will also be much more legible than messy handwriting. Overall, storing your documents digitally is simply more viable and efficient when compared to traditional recordkeeping and editing.
Tired of spending too much time setting up a filing cabinet for "optimal" organization? Or perhaps you're exhausted from struggling to find years-old receipts in a sea of disorganized documents? Digital storage is the obvious solution. It allows you to quickly organize receipts and other files by date and name in seconds. You don't have to worry about losing any crucial documents either, as you can easily find even the oldest files by searching for their name on your computer. Gone are the days of bulky and slow physical storage.
If your coworker needs a document quickly, you can easily find and send what they need to them. It's often no more difficult than attaching said document to an email. You can even ensure they have immediate access to any document by using cloud storage. Simply put, a receipt scanner can allow information to flow in and out of a business with greater speed and efficiency.
While receipt scanners certainly make office life easier, they can find just as much use in your personal life. Using a receipt scanner in your home allows you to save items like an old family recipe, tax returns, and insurance plans. You can even scan family photos onto your computer to save them forever. The receipt scanner's flexibility doesn't end there!
Just about any business will easily be able to find a use for a receipt scanner. Boosting productivity is within reach with one of these machines.
Some receipt scanners are developed for specific situations or have unique features that set them apart from their competitors. Some desirable features to look for when searching for the best receipt scanner for you include:
Some receipt scanners will come with free software that will automatically read and extract information before exporting it into easy-to-read files. This software can also automatically create folders, labels, and names for scanned documents you've saved to your computer. In some cases, this software can even develop expense reports for you using the receipts/other documents that were saved to the computer with the receipt scanner. If you want to make tax time easier, you're in luck. Some software can even export receipts to tax software like Turbo Tax to help you complete your taxes faster.
Make sure that the software included with your scanner is compatible with the operating system you have on your devices. It's easy to find something that works with Windows or Mac, but a little harder to find one that works with Linux, for example.
Wi-Fi connectivity is another great feature that many receipt scanners have. It can allow anyone in the office—from bosses to new employees to visitors—to use a single device without directly plugging it into their computer. A strong connection will let you sync data to many devices with ease. This set up saves a great deal of time and allows the scanner to stay in one location.
If you don't want a giant, bulky scanner in the office or you're a travelling freelancer who needs a lightweight scanner, you'll be glad to hear that plenty of scanners come in small, portable sizes. Lightweight portable scanners can easily fit into backpacks or suitcases, so you can take them with you on business trips or visits to a client's office. The small size also makes it easy to bring them home if you have additional work to complete or need to use a scanner for your personal life. Small sizes, combined with scanning documents to smartphones through Wi-Fi or Bluetooth, brings them to a truly portable level. All you'll need is the scanner itself and a mobile device. Oftentimes, the scanner company will offer a downloadable app for smartphones and tablets so that you can easily connect to your scanning device.
This feature is a must if you want to scan a variety of documents and turn them into searchable PDF documents.
Receipt scanners can save your business time, space, and money. They offer superior organization and storage that filing cabinets just don't have. You can also use them to digitize just about any document that your business uses. Digitization will allow you to easily share these documents, optimizing workplace productivity. Overall, a receipt scanner can make your business much more efficient, so be sure to find one today that meets your needs!