Try to make a habit of sending a thank you email after you have an interview. It will make you look professional and courteous. Better yet, it will also leave a reminder to your interviewer(s) of your application. Below are some examples and tips to help you craft the best-sounding post-interview email.
Thank you for the opportunity to interview with you on [date]. I know how busy you are, and it means a great deal to me that you chose to spend some of your time with me. I look forward to hearing from you soon regarding your decision. Thank you.
This email lets the interviewer(s) know that you are aware of how busy they are. You appreciate that—although part of their job is to interview candidates—they chose to include you in the list of people to interview in the limited amount of time they have available.
I just wanted to reach out to say how much I enjoyed meeting you the other day. It was a pleasure for me to learn more about the company and about the job role. After our talk, I am more interested than ever in the position. I hope to hear from you soon.
This thank you email is short and sweet. It will leave a positive impact on the interviewer because the email's tone almost puts you on the same level as the interviewer. The message portrays the interview almost like a meeting. Therefore, you're elevating yourself to the role of colleague instead of underling. It also implies that you are the best person for the job.
The other aspect of this thank you email that is remarkable is that there's the message that you're still interested. This is always a question in the interviewer's mind: Is the candidate still interested after learning more about the company? With this email, you're basically confirming that if they make an offer, you might accept.
I'm writing to say thank you for the interview on [date]. After learning more about the job, I no longer feel it would be a good match for my skills. I thank you for your time and wish you the best of success in finding a suitable candidate.
If you figured out that the job isn't what you thought it was, you might think you don't need to send an email at all. However, you should always send something like this example in that circumstance. Firstly, the interviewer might know of a different job in the company (that they haven't yet advertised for) that you might be perfect for.
Secondly, they may come back and want to know exactly what it is that you don't like about the job. Sometimes, companies don't accurately describe a job or the position might be flexible. So, if the job as described doesn't "grab" you? The interviewer might come back to you and say, "Well, actually the job role is in flux right now. You'd have the option to define the role for yourself." That would be pretty great, right? To have a job where you get to pick and choose what you do? But you'll never get that chance unless you send a thank you email like this one.
Thanks so much for giving me the chance to interview with you on [date]. However, I wanted to let you know right away that I've received another offer from a company I interviewed with before our interview. I've decided to accept that offer even though they aren't my first choice. Please let me know at your earliest convenience if I shouldn't go ahead with my decision.
This is a bold email. You should never use it unless you really do have another job offer that you're ready to accept. But do use this example if you think there's a chance you can leverage your other offer for a better job and/or salary from the place where you just interviewed. If the interviewer has already mentally picked you for the position, but was taking their time sending you an offer, this will light a spark under them. Better yet, it will warn them not to low-ball you with their salary offer. Again, though, use this email with caution.
I just wanted to reach out and thank you for the interview we had the other day. After meeting you and learning more about the company, I am more excited than ever at the prospect of working at [company name]. If I can answer any more questions for you to help you make your decision, please feel free to let me know. I look forward to hearing from you soon.
This format tells the interviewer that you're eager to get the job. Not only are you still interested, but you're more interested than ever. This example is appropriate to send if you're willing to concede a little bit on salary negotiations, because it does take away some of your leverage. However, if you're tired of job hunting and eager to start working again, this email will probably get you hired.
Thank you for taking the time [yesterday] to interview me. Since our time was so short, I wanted to follow up with a little bit of information that we didn't have a chance to go over during the interview. My previous employer has given me a recommendation letter to give to prospective employers. In it, he vouches for my ability to manage a team and goes into great detail about my various achievements during my tenure at his company. I'm attaching it to this email for your review. Thank you again for your time, and I look forward to hearing from you soon.
Use this kind of thank you email if there's information you forgot to tell your interviewer or if you feel you could have explained something a little differently. Some people express themselves better in writing than in words. If that's you, this example lets you correct any errors or omissions you might have made at the interview.
Thank you for the interview [yesterday] and the job offer you made on the spot. I'm very happy to consider the offer, but I'm afraid the salary mentioned is a little below what I had anticipated. If there is room for negotiation, I'd like to schedule a follow-up meeting with you to discuss the situation. Again, I thank you for your time and look forward to your reply.
This is a powerful response to send if the interviewer made you an instant job offer. Obviously, you shouldn't take the first salary offer you get, so this email both thanks the interviewer and opens the floor to salary negotiations. Of course, you don't want to get into a salary negotiation through email. So, the suggestion of a follow-up meeting is brilliant.
I wanted to write and say thank you for meeting with me on [date]. After careful consideration, I am withdrawing my application for the role of [job title]. For various reasons, I am no longer interested in working at [company name]. However, I appreciate the opportunity to meet with you.
Sometimes you leave an interview realizing that there's no way you'd take a job offer from that company. After all, before the interview, how are you to know what the place and the people are actually like? But instead of just doing nothing and ignoring them, you should always send a thank you email, even if you have no intention of ever working there. Why? Because you never want to burn bridges. Whenever you can make a positive impression on someone, do it. Even if you're saying, "No, thank you."
Thanks so much for giving me the opportunity to meet with you on [date]. I have given our interview serious thought and realize I have a few more questions about the [company/job]. I was wondering if it would be possible to hop on the phone so I could ask you a couple of things. If so, please let me know when would be a convenient day and time for you.
This is a smart message to send for two reasons. Firstly, it tells the interviewer that you're seriously considering the job. Secondly, it gives you the chance to find out if you're still in the running as a top candidate. If the interviewer has already marked you off the list, they'll either not respond or tell you the job's already filled. In that case, you can move on to your next job offer. If the interviewer does let you call and ask a question or two, that tells you that you're at least on the short list. Just be sure to ask intelligent questions during the call!
Thank you for giving me the time on [date] to come in for an interview. I very much enjoyed our conversation and I especially enjoyed the chance to get to know you better. I hope that your daughter won her soccer game that afternoon! If you can let me know what your final decision is either way, I would really appreciate it. Until then, take care and thanks again.
This message connects you in a personal way with the interviewer. It also helps them remember who you are because you're the candidate who talked with them about their daughter's sports interest. When you send an email like this, it makes you stand out from other candidates and it will make the interviewer more inclined to think of you not just as an impersonal job hunter, but as a person.
Even with examples, writing emails can be tricky. Here's some quick, easy-to-remember tricks that you can use to write professional-sounding emails in no time!
The best time to send a thank you email is one or two days following the interview. Avoid sending it the second you get home, because that can appear like you didn't give much thought to composing the actual email.
Always begin with the name of the interviewer as they introduced themselves when they first contacted you, unless they corrected you later. For example, if she signed her first email "Ms. Johnson," but then in the interview asked you to call her by her first name, "Jan," then your thank you email should begin with "Dear Jan."
You should end all your emails with a business signature line, such as "Cordially" or "Best Regards." Never use "Sincerely." That's more appropriate for personal letters/emails.